Regulations and Policies Loading...
Regulations and Policies
For more information on College policies, please refer to http://GPRC.me/policies.
Grande Prairie Regional College is directed by a number of Academic and Administrative Policies and Procedures. These policies and procedures are developed by key stakeholders and are vetted by the internal college community (faculty, staff, and students) before they are approved and enacted. The policies are reviewed on a regular basis and adjusted as needed.
The Academic Policies are of particular importance to GPRC students and will guide the academic decisions that are made in the process of taking a student from admissions to graduation or university transfer. These policies cover many areas, including admissions, advanced standing, course management, credit allocation, examinations, grading, reappraisals, graduation, student misconduct, and student rights and responsibilities.
Students are advised to consult and review the current policies that are available on the College website for all matters pertaining to their interactions with GPRC and students are expected to be aware of how certain policies pertain to them. If a student requires clarification of a policy, they are encouraged to contact the persons or departments identified as being responsible for that policy.
Recognition of prior learning through course work completed elsewhere, or through work and life experience, may be awarded in one of three ways: Transfer Credit, Challenge Exams, or Prior Learning Assessment. Please refer to the academic policy on Recognition of Prior Learning on the College website.
Application forms for advanced standing are available from Student Services. All advanced standing decisions are coordinated through Student Services and are based on the policies listed below.
Credits earned through advanced standing may not be included in a current credit load for purposes of maintaining full-time student status. If a student is applying for a student loan or award and needs to be in full-time attendance, it may be necessary for them to substitute other courses. Students are advised to check with Financial Aid. Credits earned through advanced standing will not be used to calculate grade point average (GPA) at GPRC.
Advanced standing granted by GPRC is for internal graduation purposes. Students transferring to other educational institutions are reminded that transfer credits awarded to any student for previous learning are subject to authority of each respective receiving institution.
No more than half of the program credits can be obtained through advanced credit or challenge exams. Departments may consider exceptions.
Transfer credit is a formal learning assessment that awards credit at one recognized higher education institution for courses completed at another. Transfer credit will normally be considered for courses in certificate and diploma programs. The authority to grant transfer credit for courses within the university transfer system belongs to the university awarding the degree.
If students are applying for transfer credit, they will need to provide copies of all academic transcripts. They may also need to provide course outlines for all courses in which credit is sought, or calendar descriptions if course outlines are not available.
Only courses in which a student has received a passing grade will be considered for transfer credit. The College reserves the right to determine the minimum passing grade required for transfer credit approval. While the College may accept for transfer credit a course with a minimum passing grade as determined by the sending institution, individual program progression or course prerequisite criteria may exclude a student from the next level of study. Statutes of Limitations may apply.
If transfer credit is granted, this will be noted on the student's GPRC transcript.
Some GPRC programs allow students who demonstrate knowledge in the subject matter of a particular course to seek credit through challenge exams. Normally, only courses scheduled during the current academic schedule may be challenged. The Challenge Examination fee is 50% of the regular tuition fee plus a $75.00 administration fee.
The department will determine whether credit may be earned by challenge exam in a specific course. Challenge examinations will be set and graded by the department. Credits and grades earned through challenge examinations will be recorded on the student’s transcript for the academic session in which the assessment has been completed and will be indicated on the student record as “E, Grade awarded by special assessment.” Grades awarded by special assessment are not included in the calculation of a student's GPA.
Unsuccessful challenge attempts will not be recorded on the student’s transcript.
Prior Learning Assessment and Recognition
Prior learning assessment and recognition (PLAR) is a process for recognizing previous learning through acquired knowledge, skills, and competencies as a result of formal, informal, and non-formal learning and experience. Outcomes from these activities may be assessed and students may be awarded academic credit for GPRC courses or be given unspecified credits which may count towards overall program outcomes.
Upon application to GPRC, a completed PLAR application should be submitted to the appropriate department. If the department approves the PLAR application, the student will be assessed a non-refundable fee. Approval of the PLAR application does not guarantee credit will be awarded. The PLAR fee is 50% of the regular tuition fee plus a $75.00 administration fee.
A PLAR assessment may include one or a combination of the following:
- Written challenge exam
- Oral exam or interview
- Performance assessment
- Practical/laboratory demonstrations
- Product assessment
- Portfolio assessment
- Special Project
PLAR credits and grades received shall be recorded on the student’s transcript for the academic session in which the assessment has been completed and will be indicated on the student record as “E, Grade awarded by special assessment.” Grades awarded by special assessment are not included in the calculation of a student's GPA.